Labels for LifeLabels for Life will give tips for organizing your life, home and office.

There are neat ways to organize all the paraphernalia found strewed all over your dresser or bathroom counter. The organizers below can whip your dressing space into shape and make dressing up a pleasure once again.

Here’s a neat way to store all your earrings. It’s a pullout that displays and stores your earrings and can be tucked away out of sight when you’re done.

Another organizer can either sit on your dressing table or be mounted on the wall.

But by far the piece de resistance is the dresser armoire for your jewelry on the wall. You can organize your jewelry, get a place to dress and clear it all off your floor and move it to the wall.

Diamond organizers are available to organize any drawer. They can easily be cut to size to fit any drawer. They are ideal for socks, panties, knee highs etc.

Another must-have organizer can get all your hair do-dads off your dresser, off your bathroom counter and out of the way either on a wall or cabinet door. All the do-dads can be displayed handily and well arranged till the next time you need them.

Wouldn’t it be nice not to have piles of paper in heaps, in files, covering your desk, on your kitchen table? Weren’t we promised paperless offices years ago. Except for some very determined and organized people, few have been able to accomplish this.

Banks, credit card companies, online storage companies all encourage us to save trees, take advantage of the technology available, opt for ebills and actually establish paperless offices.

It is important to make a commitment to a paperless office. Then systematically one needs to opt for ebills. Some online paying systems make this very easy and painless. Once you’ve switched to ebills, it also helps to sign on for alerts by email. This can be customized so that you’re alerted as soon as your ebill is available, 5 or 9 days (say) before the due date or if the bill has not been paid online by the due date; and of course all of the above, if you choose. There is then the task of creating electronic folders on your computer for all your payees. The ebills can then go into the respective folders, all organized for the taxman. Many businesses that provide ebills have not yet furnished a means by which individuals can mark their ebills as paid. Ebills may be available in PDF form but anything you might want to add to it cannot then be saved unless you have the appropriate Adobe software yourself. You can usually take a snapshot of whatever you have filled in and paste it and save it in Word.

It would be wonderful to eliminate all tax forms: income, business, employer…….all! But we’re not there yet. Fortunately it’s coming. Even the IRS promises to have everything in electronic form soon.

Once we’ve made the commitment to ourselves to do this it will need a concerted effort to make sure paper is not generated for anything. All invoices would have to be sent via email. If you have a business, eventually you would need to roll out an online service where clients can have accounts and be able to deal with payments etc. online. There might be stray bills that still come via snail mail. But they would be so few and far between, it would become very easy to immediately file away in the appropriately custom label file in those very stylish file drawers that are now available.

That mad, morning scramble out the door sound familiar to you. It doesn’t have to be. Monday was chosen for a reason. You have extra hours on the weekend to make sure the next morning does not have to be frenetic.

Place a tote bag Sunday night with everything that needs to go out the door the next morning.

Stock up on dresses (of course, some tips are only targeted to the female of the species) so there are fewer separates to coordinate.

Have the next day’s fully accessorized outfit complete with jewelry in Ziploc bags hanging where it’s ready to reach Monday morning.

While you’re about it why not accessorize a week’s worth of outfits as well?

Organize your closet by color as well as category so everything is easy to locate.

Keep neutral shoes, hose and bags at hand to coordinate with simply everything.

Use a charging valet available to suit every pocket and taste. Organize the PDAs and/or cell phones of the entire household. Label each spot so the respective chargers can be identified. When you come home, or your phone needs charging, that’s where it’ll go and when you need it as you leave the house, that’s where you’ll find it……charged and waiting!.

Have a hook or a coat-rack where you can hang up the clothes that need to go to the laundry; so you can grab it as you head out the door. Now that’s thinking ahead!

No more squishing silky summer shirts between winter parka and wool slacks. Wools need to breathe. We need to make more room in your closet by stashing away your cottons and summer silks.

Not a good idea to store clothes in plastic garment bags or air-tight plastic boxes. Always discard the dry-cleaner bags as soon as you get home. Plastic keeps fabrics from breathing and can discolor and rot them. Whatever moisture remains in the fiber can help mold and mildew grow. Any gases emitted from the plastic can be absorbed by the fabric serving only to accelerate the aging process.

Empty the pockets of everything you’re putting away till spring. Launder or dry-clean everything before putting them away. This ensures that stains from sweat, perfume or spilled wine do not get set in the clothes. “Stains become a food source for carpet beetles and moths,” says Jonathan Scheer, president of J. Scheer & Co., a New York textile preservationist. “These bugs will eat through the fabric to get to the food.” That’s another reason putting away starched clothes is not a good idea. Starch will feed bugs and also weaken the fabric making it more brittle and can lead to permanent stains in humid environments.

Label storage boxes and trunks with their contents. It makes it easier all around come Spring.

Line your storage closet, trunk or drawer with cedar panels. Alternatively toss in a few cedar blocks. By sanding boards and block ever year or two you can effectively rejuvenate the cedar fragrance. The scent repels moths and discourages them from laying eggs.

Store fabric in a cool, dark and dry place. Garages, attics and unfinished basements is a poor place to store clothes.

Underutilized closets or chest of drawers in a spare room for instance is the ideal place to store your off-season clothes. You may consider offering to pay your cleaner $20 or $30 to store a season’s load of clothes for you just like expensive leathers and furs.

Book lovers love books until it comes to a time when there are books, books, books all over the place and it becomes evident that other forces need to come into play. The book lover now needs to choose from his books. Some will stay and some will have to go.

The book lover needs to make good habits right from the start. S/He needs to think twice before s/he buys once. Only those books need to be bought that s/he absolutely positively cannot do without.

That’s what libraries are for. Libraries have reading rooms. Read as much as you can there. Bring home only the ones you will read and read right through.

Now comes the task of sorting out your books. Collect the books from all nooks and crannies of your home. Establish a place for your books. You may have a few shelves or ceiling to floor bookcases.

Arrange your books on the shelves in groups. The non-fiction can be clustered together. Certain shelves can display your bestseller collections. Once you have a designated spot for your books you will tend to return them to those spots.

These days there are many book trading sites on the net. Some of these are Bookmooch, PaperBackSwap, TitleTrader, FrugalReader etc. These become ideal for finding fresh reading and lovingly disposing of books from your collection as well.

Assign an area for the books that you borrow from the library or friends. You might want to label these “Books in Rotation”.  These books do not have a permanent spot among your collection, but still have a designated area just for them.

Periodically sort through your collection. You might want to give your books new homes. There are always hospitals, local schools, libraries, shelters etc. who take book donations. There are many bookshops that also take old books. Other places one might consider are books for soldiers (www.booksforsoldiers.com), the international book project (www.intlbookproject.org/), (www.writeaprisoner.com/books-behind-bars/). Each library posts its own wish list. So you might want to take that into consideration.

De-clutter your own living space and bring reading into other deserving lives. Such a generous thought with the holidays fast approaching.

One final thought, you may want to affix custom stickers with your personal information so books loaned out find their way home.

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There are those who collect their photos in shoe boxes (time to start labeling) and albums and those who go totally digital. They use digital cameras, store and share their photos electronically. Of course, if you’ve been collecting for over 30 years or inherited some family collections, you might have a combination of photographs in albums, photo boxes and some photographs stored digitally.

Another excellent alternative to traditional albums is scrapbooks. Scrapbooking as a hobby has become the craze for women of all ages, in all walks of life, with varying levels of skills and abilities. For those not very artistically inclined, there are various how-to sites that have easy step-by-step instructions that can walk one through this seemingly monumental task and come up with very fancy scrapbooks to make for oneself or to give away as gifts. Whatever the final outcome one desires, organization of those photos is a must. Storage could be temporary or permanent, depending on the final objective in mind.

If your photographs are tucked away in envelopes and those in turn, stacked together in shoe boxes, you may want to sort them according to your preference, either by date or events. You may have, for instance, a large number of photographs of Cousin May’s wedding, or Grandma’s 80^th birthday which was in fact a family reunion of sorts and so on. These would be wonderful choices for an album or scrapbooking project.

Go through them, envelope by envelope. Weed through them, toss out photos out of focus or overexposed. Toss out those you don’t really care for and don’t serve any other purpose either. This will pare down the amount of organizing and labeling you will eventually need to do. Store these in suitable envelopes marked according to year or event.

Depending on your current level of organization you might need to get albums, photoboxes, scrapbooking material, acid-free and PVC free envelopes, acid-free photo-safe pencil or pen (available at photo processors and art-supply stores) etc.

Albums: Choose a style of album that goes with the kind of photos you would like to put in them and that go with your décor. Then get a number of them. Albums lined up six or seven of a color or style look much better than a bunch of assorted albums stashed together. Older photographs that you’ve collected or inherited should be safely stored in acid-free, archival quality environments. Albums should be stored preferably upright on shelves away from direct sunlight or humidity. The ideal temperature for albums is 65^o to 70^o F with a 50% relative humidity level.

Photo boxes: For temporary or permanent storage, choose good looking matched boxes that can be stacked on your shelves and add to your décor. Remove the photographs from their old envelopes, separate the negatives for separate storage. Put photographs in archival quality envelopes, label them according to year or event. Label the negatives appropriately and set aside. Once you have matched stacks of photographs and negatives, the photographs can go in photo boxes and the negatives can be stored in a fire-safe box. Even if you lose all your photographs, albums etc. your precious negatives will be safe.

Help turn home office hell into divine order.

First separate and categorize the paperwork. Half the chaos occurs from not physically separating personal from professional. Next categorize each pile and store in manila file folders. This helps you deal with the paperwork in small bites. It wrests the control from the paperwork mess to you. Now you decide what you’ll work on. You don’t get hijacked by the nearest sighted due bill or renewal notice.

To physically segregate use extra shelving, filing cabinets and bins.

If your desk is a virtual catchall, free it up as well for its intended purpose. Sort all papers that you need, toss out that expired notice that seemed so important at the time. Maybe it was important, you just couldn’t lay your hands on it. File all paperwork in the folders created and store in accordance with its purpose, in filing cabinet, on shelf or bin. For instance, you can house all home expenses and bills to one side and business materials and invoices on the other.

Next create a system for inflow and outflow. One option: Mount an inexpensive wire-mesh file to the left of the desk. Use it to keep track of paper flowing back and forth from the office. Use the upper slot as your Inbox. Store three manila folders labeled clearly: BILLS, Bank Statements and Filing. Toss bills, bank statements and papers to file in the appropriate file folder. The lower slot is your Outbox. Similarly tuck in outgoing mail, notes, any URGENT to do messages right there where it can be seen easily. Never leave behind anything you need to take with you to meetings, when you errands, anytime you leave your house any more! Stow right under it a portable filing box (shown in the picture next to the desk on the floor). Toss into it whatever you need to carry with you as you leave your house. Voila! no more running back to pick up things left behind or postponing chores just because all essentials are not with you to complete your errand.

Consolidate, consolidate, consolidate. Are there home office paraphernalia strewn all over your abode. Corral them all right at hand near your desk. Books can be stored right on the new shelves. How-to manuals for your computer can go right there next to the books. Office supplies can be a dull lot. Inject some oomph by coordinating magazine holders, file boxes and flat boxes.

Use bulletin boards to keep track of the various areas in your life.

Things rarely used can be archived. A future blog will give detailed instructions as to how you can do this safely and securely. Children’s report cards, artwork etc. can be stored in plain sight. Use labeled boxes for these and other things like stationery, waivers, and other business paperwork. Various boxes can be neatly stacked right on the shelves providing both organization and decoration.

Supplies used on an everyday basis can go into open trays where they can be readily accessed. Another box, basket or tray can be used (such as the pink basket in the picture) to store materials for a special project.

There you have it! Order out of chaos, and pretty to boot!

Fall’s here.  It’s the ideal time to take a good look at your closet.  Is it bursting at the seams?  Could it do with a makeover?  Let’s take a page from the experts.

All essentially spring clothes can be stored away to make room for the heavier sweaters of fall.  This is a good time to inspect all your clothes.  Do you need to pare them down?

Anything that doesn’t fit right, needs severe repair, doesn’t do much for you or your figure could summarily be dismissed to the Discard pile.  Good clothes that will be used through fall can be assigned to the Keep pile.  Closet makeover experts, Jesse Garza and Joe Lupo of Visual Therapy recommend an Archive pile.  This could be your storage pile plus any outfits of merely sentimental value.  You may never wear them but can’t bring yourself to throw.  These may include things like baby clothes, your wedding dress, your grandma’s gorgeous skirts from the home country.  The Archive pile has no place in your closet.  It needs to be relegated with other stored stuff to a little used room, a cool dry place in your basement or attic.

Jesse’s philosophy is we must “learn how to let things go back out into the universe. It’s the circle of life.”  Once the piles are made come the hard decisions.  From the Discard pile is there something someone else can use, should they be donated to the needy or tossed in the nearest garbage bag.  The archival pile and how they should be stored will be discussed in a later blog.  Now we need to deal with the Keep pile.

Double rods double up space for your clothes.  If you’re not very handy with a power drill or don’t know someone who is, you can opt for inexpensive hanging rods that hook onto the existing rods in your closet.

Now for the shelves above your rods:  Hopefully you have one or two of those.  This is where you can store three handy tools to corral your favorite slips, lingerie, trinkets, handbags, wallets etc.

Clear shoe boxes are excellent for storing rolled up slips, camisoles etc.  This keeps them from taking up hanging space and slipping off the hangers as they are wont to.  Square wicker or rush baskets or trays provide great storage for handbags, clutches, your gloves, wallets etc.  Keep your dressers clear and store your trinkets and baubles in small boxes housed in a large box clearly labeled according to your preference.

Line them up on your shelves as shown and stack your favorite cashmeres in between.

Storage Boxes

Once your closet has had its makeover, it becomes very easy to keep it lean, mean and a functioning machine for you.  All the pretty corralling tools with matching hangers for your clothes will have transformed your closet.  You will want to be keep it uncluttered and ship-shape.  The closet in its new avatar will itself be the motivating factor that will make you keep it in order.

So we’d said we’d be organizing the kitchen later. Well, here’s later.

There are a few steps one must follow in order to organize anything.

First, everything needs to come out. At this point one can discard all inessentials that are not used in the normal course of things. Discard also any spices that are not fresh any more, any food or drugs beyond their expiry dates.

This is the time to clean or freshen up drawers and shelves. Go ahead and wash out cupboards and drawers with warm, soapy water. Rinse or wipe dry, dry out and replace cupboard and drawer liners.

If you have a collection of home-made jams, jellies, preserves, pickles etc. get them all together, label them with your own fancy labels proudly claiming them as your own and display them prominently in your kitchen. Here are some samples of labels you can easily customize:

As you’re organizing, you’re sanitizing and redecorating your kitchen as well. Childproof your kitchen while you’re about it especially if your infants have just turned into toddlers or you have any toddlers visiting you often.

Banish sharp tools, chemicals, and other toxic stuff well out of reach of children. On the other hand if there are certain things in your kitchen they are allowed to use, such as the kitchen towel, paper towel, plastic mugs, napkins etc. make sure they are well within their reach.

Pots and pans, frying pans etc. can be stored near the stove. Dishes, silverware, glasses, mugs etc. can either be placed near your dishwasher for your convenience or near the eating area. To keep silverware in order use drawer dividers or cutlery racks.

Spices are best stored away from light. Store them close to the stove for cooking convenience but not on the hackneyed place over the stove. They are exposed to too much heat near the stove. Keep them in a drawer or cupboard near the stove instead.

Foods that can get infested or bad are best stored in airtight containers or plastic containers, well sealed and labeled.

Now that your kitchen is well organized, happy cooking! Enjoy your kitchen!

Do you shudder when tax-time comes? Do shoeboxes of bills and receipts confront you in April? Organize yourself for tax-time all year round.

Mom and Dad at Taxtime

All is not lost. There’s still time to get ready for April 2009 without getting flustered. You can do one better for 2009 records. At the very beginning of the year grab a file folder, duly label it Tax year 2009. In you pop those DMV bills that let you claim license fees on your 1040. If you have medical bills, prescription, flex or HSA claims, pop them in or better yet, have a separate sub-folder for them. An accordion file, subcategorized with appropriate labels, is another device for all your tax papers.

If you have a home office and who doesn’t these days, have a separate file for your mortgage bills. If you claim your home office on your personal income tax it’s a sound idea to have your mortgage bills readily available. Have you made charitable contributions? Those receipts should also be safely tucked away to claim your deductions. For small business home offices you might have other claims. Do you claim a percentage of your utility bills, landscaping and gardening and other such expenses? All this paperwork should also be ready at hand.

When February rolls around, the bank will send you your mortgage annual statements. 1099s will arrive daily in the mail. All your annual stock statements will be arriving. Immediately stock them away in your 1040 file. As soon as they are all there, you can easily start on your income tax return.

Once those returns are done, you can begin to relax. Maybe for once you can actually enjoy those April showers and flowers and Spring! There’s one more chore, however. If there are credit card statements and other expenses that you couldn’t take any deductions for, if you don’t need them for anything else, do shred and discard them. Returns from previous years and back-up paperwork for them can be archived and put away so they don’t clutter up your new filing system. If you follow these simple tips, when tax-time rolls around again, you will be less stressed. With no disorganization and chaos to deal with, come tax-time you will save time and tax-time will become less taxing!

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